Administrator for UNU GCM job ad

Administrator for UNU Institute on Globalization, Culture and Mobility (UNU-GCM)
Barcelona, Spain
CLOSING DATE: 2013•12•12

UN University GCM

United Nations University objectives
The UNU is an international community of scholars engaged in research, postgraduate training and the dissemination of knowledge in furtherance of the purposes and principles of the United Nations, its Peoples and Member States. The University functions as a think tank for the United Nations system, contributes to capacity building, particularly in developing countries, and serves as a platform for new and innovative ideas and dialogue.

UNU Institute on Globalization, Culture and Mobility (UNU-GCM)
The mission of the UNU-GCM is to contribute to good governance, cultural diversity, democracy and human rights through a better understanding of cultural mobility and diversity in the context of globalization. It focuses on the major cultural and social phenomena of migration and media as hallmarks of the era of globalization. The institute fosters cutting-edge research in these areas at global and local levels through the lens of key cultural concepts, such as borders, gender and transnational connections and a series of structured research programmes.

Under the authority of the Director of UNU-GCM and supervision of the Manager, Office of the Director, the successful candidate shall carry out the following tasks:

Human Resources Management
*Be responsible for initiating, processing, monitoring and following up on actions related to the administration of the institute’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training etc., ensuring consistency in the application of regulations and procedures;
*Enter and maintain administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems;
*Perform other reasonable tasks, of a similar nature, as deemed necessary by the Director;

Budget and Finance
*Track expenses and organize the budget in consultation with the Director
*Consolidate data received and provide support to higher-level staff with respect to budget reviews;
*Review status of relevant expenditures and compare with approved budget;
*Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds;
*Assist in the preparation of budget performance submissions;
*Prepare statistical tables and standard financial reports;
*Perform other reasonable tasks, of a similar nature, as deemed necessary by the Director;

Procurement and General Administration
*Support the full procurement activities of the institute to assist the Manager;
*Prepare, process and follow-up on administrative arrangements and forms related to the official travel of staff;
*Draft routine correspondence;
*Maintain files of rules, regulations, administrative instructions and other related documentation;
*Assist with the organization of conferences/workshops and all events;
*Perform other related administrative duties, as required;

Contract Administration
*Be responsible for the day-to-day administration of contracts between the UN and external contractors for outsourced services; and
*Audit the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.

Required qualifications and experience
*Completion of high school diploma is required. Candidate with a university degree is highly desirable;
*At least five (5) years of relevant professional work experience in administration, finance and human resources. For candidates with a university degree, a minimum two (2) years of professional work experience in the related area is required;
*Knowledge and experience of UN system would be a definite asset;
*Proficiency in the use of MS Office applications (MS Word, Excel, Power Point etc.);
*Excellent communication skills with fluency in both oral and written English, Spanish and Catalan;
*Ability to work under minimal supervision and with a high level of resilience;
*Strong ability to establish priorities, multi-task and work within tight timelines;
*A good team player with strong interpersonal skills demonstrated by the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Remuneration will be at EUR 48,000 per annum

Duration of contract
This is a full time employment position on a Personnel Service Agreement (PSA) contract with UNU-GCM that will run until 31 December 2014. The combined duration of appointments shall not exceed six (6) years.

The successful candidate will be employed under a local contract and will not hold international civil servant status nor be a “staff member” as defined in the United Nations Staff Rules and Regulations. The successful candidate will be responsible for paying all required local taxes.

Applications from suitably qualified women candidates are particularly encouraged.

Starting date: As soon as possible

Author: Center for Intercultural Dialogue

Wendy Leeds-Hurwitz, the Director of the Center for Intercultural Dialogue, manages this website.

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